Zoho Expense

Welcome to our feedback forum!

If you have an idea for a new feature that you want to see in Zoho Expense, then you've reached the right place.

Feel free to post your ideas, comments, or suggestions in this space.

While we cannot promise a timeframe for everything posted here, we'll definitely consider all your valuable suggestions and work on them based on their feasibility.

Before posting, please ensure the following:
  1. Search if your idea for a feature is already listed below. If yes, then vote for it by clicking the Vote button.
  2. If it’s a new idea, kindly post a detailed description of your suggestion or idea.

If you have any questions or would like to share your feedback on our status updates, please drop an email to support@zohoexpense.com

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  1. Customize the Expense Report

    Provide users with the ability to customize the expense report itself so that the organization of the data can be manipulated to support Summary and Tabular formats with customized placement (inclusion/exclusion) of columns and fields.

    174 votes
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    4 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  2. Mileage - Google Maps From and To - Web

    Option to add an mileage expense using the route from google maps (after entering from and to addresses, and number of travels (one or round trip)

    57 votes
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    4 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  3. Create a way to enter automatic Reoccuring Expenses (ie: staff lunch $35 - every week for the forseeable future)

    Create a way to enter automatic Reoccuring Expenses (ie: staff lunch $35 - every week for the forseeable future)

    39 votes
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    4 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  4. Ability to add non-user attendees.

    Please allow for the addition of non-user attendees in the attendee expense field. Most business meetings and expenses are with non-user members.

    38 votes
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    Gathering Information  ·  6 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  5. Admin user converting corporate card transactions of other users to create expenses

    The transactions has to be removed from the user's account since the admin has converted them to expense and reported it.

    34 votes
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    0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  6. Automatically assign a tax code to an expense based upon category and country

    This will help avoid errors in expense entries when you have to record VAT - many end users in many cases do not know which code to use and some receipts don't show VAT amount or percentage.
    Assignments should be customizable. Ideally, VAT codes mappings would come pre-defined.

    30 votes
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    0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  7. Partial reimbursement

    You should have the option of make a partial reimbursement to employees in different dates and from different accounts, even if it's the same expense report.

    25 votes
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    3 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add start and end times to Per Diem

    Add daily start and end times to give the correct Per Diem rate. The countries Per Diem rate is based on the total hours worked that day so we need to be able to calculate the total time the employee is away.

    22 votes
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    0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  9. Role based access to expense categories

    In our business our sales people are entitled to expense different items than our consulting staff. having the ability to allow or hide certain expense categories based upon role would be great. this may also require the creation of role based access of course!

    18 votes
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    Planned  ·  2 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow currency rates to be auto-increased

    Credit cards often put a surcharge on the conversion rate. A company policy could be set to allow the exchange rate used to be the "official" rate plus x% to compensate.

    16 votes
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    2 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  11. Separate reimbursable amount field

    A reimbursable amount field should be calculated based on category. For example, a Medical category could be set as 75% reimbursable only. This means amount entered, for example, of $100 would automatically calculate the reimbursable amount field to $75. An additional way of doing this would be to set a maximum amount for each category and any expense that goes above that will set the reimbursable amount field to the maximum.

    15 votes
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    0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  12. Meals split with Tips

    Can you provide Meal & Entertaintment feature with Breakfast, Lunch and Dinner allowances and Tips

    13 votes
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    Work In Progress  ·  0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  13. Bulk update for tax/VAT on expenses

    Enable bulk update of VAT/TAX on expenses - it's way too time consuming to do one by one and I'm now considering moving back to my old systems. Very much needed folks

    13 votes
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    1 comment  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  14. Reorder items in expenses report

    Expense seems to order items in an expenses report in an not entirely obvious way, and not related to the order in which expenses were recorded (aside from grouping items by date). It would be good to be able to re-order items to make the expenses report look more logical (e.g. Lunch before dinner, taxi to the departure airport before taxi from arrival airport) and thus to present the expenses in the order in which they occurred. This would make reports much easier to review and approve for managers. Thanks!

    13 votes
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    3 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  15. 12 votes
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    1 comment  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  16. Expense creation page customization - Field positions

    For example: Move "Customer" up on the page higher?

    12 votes
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    0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  17. category based custom fields

    Custom fields should come up based on the category you choose for the expense.

    12 votes
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    3 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  18. Improve receipt capture to capture taxes amount on receipts

    When you take a picture of the receipt the auto scan should find the amount tax amount and after tax total. Also having the ability to capture tax type would also be nice for Canadian companies, where taxes plays a huge role in expense claims.

    11 votes
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    0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  19. cards

    When you have a feed from a credit card in your own currency and you match with an expense in a foreign currency the system uses an exchange rate. This does not take into account the hidden feeds and rate the card company actually charge.

    It would be very useful to have a feature that when you match an expense in a foreign currency with a card transaction in your currency, that Zoho takes the amount from the credit card feed not from a calculated exchange rate. The card amount is always the amount you want to claim back as…

    11 votes
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    3 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
  20. If hotel stay is entered, automatically create "lump sums" entries

    In Germany you receive travel expenses (Reisepauschale) for a day away. Why does Zoho not detected 3 nights away and create the lump sum entries.

    10 votes
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    0 comments  ·  Expense  ·  Flag idea as inappropriate…  ·  Admin →
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