Zoho Expense

Welcome to our feedback forum!

If you have an idea for a new feature that you want to see in Zoho Expense, then you've reached the right place.

Feel free to post your ideas, comments, or suggestions in this space.

While we cannot promise a timeframe for everything posted here, we'll definitely consider all your valuable suggestions and work on them based on their feasibility.

Before posting, please ensure the following:
  1. Search if your idea for a feature is already listed below. If yes, then vote for it by clicking the Vote button.
  2. If it’s a new idea, kindly post a detailed description of your suggestion or idea.

If you have any questions or would like to share your feedback on our status updates, please drop an email to support@zohoexpense.com

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  1. Mark as Reimbursed or Paid not through any account

    Marking as paid/reimbursed without connecting any Zoho Books account.

    20 votes
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  2. Direct Reimbursement into employees account

    Direct Reimbursement into employees account through Payment Options - Bank Account / RTGS / Debit Card etc.

    18 votes
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    Work In Progress  ·  2 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  3. 11 votes
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  4. Ask for an advance payment

    Instead of the Admin register an advance payment, the submitter should ask for an advance payment, wait for the approval of the advance payment (just like an expense) and only then it can receive the money.

    4 votes
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  5. "Mileage" & "Per Diem" should be "Claim Reimbursement" <checked> by default...

    All other expenses should default to <unchecked>. Mileage and per diem never use a payment type and always need reimbursement to the employee as far as I can see.

    3 votes
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  6. Admin View - Filtering Approvals

    Allow any organization admin to have the ability to filter approvals like the integrator admin is able to. Added admins do not have the same filters as the integrator admin. It would be helpful to easily see which reports have already been exported to QuickBooks. AND/OR add another column on the All Approvals page that indicates if a report has or has not been exported.

    3 votes
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  7. Option to change value on expense report to max

    Be able to change the reimbursement value to the max allowed in the category (report approval)

    3 votes
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  8. Option to Reimburse an employee through a foriegn currency bank account in ZB.

    Reimburse an employee in foriegn currency/Expense Report Currency.

    Employees working abroad creates the expenses in non base currency and they need to be reimbursed in their expense currency itself. Need to be able to choose the reimbursement paid through as the foreign currency bank account in ZB.

    3 votes
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    1 comment  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  9. Train in category field

    please input selection for train ride in the category field. It just have automobile. Ferry and bus is missing also.

    2 votes
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    1 comment  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  10. Reimbursement Using PayPal

    Reimburse employees using PayPal

    2 votes
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  11. 1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  12. add the option to record money returned

    At the moment, we can record an advance given to employees, but we can't record any money they return. As they don't always return the same currency as they were given (i.e. we give the USD and they get it changed into Kenyan Shilling, but return some shilling), it would be much easier to be able to record the returned cash as a separate transaction.

    The only way we can record it at the moment, is to convert it and deduct it from the original advance, but this makes it more difficult to understand later.

    1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  13. Include auto posting in QB for payments made centrally

    We are a business that has a centralized payment system (by a CFO) for all remote location, each headed by Director Ops who send all the locally O&M bills for processing to the CFO who will then make vendor payments directly. These bills are NOT REIMBURSED but are approved by a 1-2 tier internal structure and then paid. In this case, Zoho does not allow us to post this bill in Quickbooks unless they are made "Reimbursable". There should be a feature besides "reimbursable" and "non-reimbursable" named "paid by approver" that should be posted in QB directly under vendor name…

    1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  14. Reimbursement in Different Currencies for Same Expense Report

    Allow reimbursement in different currencies at the very least. If possible, allow reimbursements in different currencies for different expenses for the same expense report, vs. having to create different expense reports.

    1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  15. Capital Equipment expense approval

    You have Trips. Do the Same for Capital Equipment request. Such as "Buy a new PC?

    1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  16. Apply advance payment to multiple reports of same trip

    Currently it is possible to apply advance payment only to 1 report.
    In my condition, there are multiple reports in single trip & I get advance for whole trip.
    there should be a function to reimburse each report from advance received.

    Also trip page should have total sum of all reports which are associated with that trip.

    Thank you

    1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  17. Please allow to disable the Advance Payment option at Admin Level

    Please allow to disable the Advance Payment option at Admin Level

    1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add Approved for Payment & Release through Bank to Employees

    For reimbursing expenses to employee (user or non-user), provide feature to pay directly through Bank as registered for such employees. Bank details can also be imported or linked from ZOHO (for salary) OR provide extra Tab to enter such data (ONLY FOR EMPLOYEES)

    1 vote
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    0 comments  ·  Reimbursement  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add a module for automated daily conveyance payouts

    Add a module for automated daily conveyance payouts. My field staff should checkin while starting the day and check out at the end. Using GPS the application should track the total distance travelled alongwith the map and auto calculate the reimbursement for the distance travelled.

    1 vote
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  20. 0 votes
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