It would be helpful to add the current status of the report when a PDF output is taken or when the report is printed. If I PDF the report after it is reimbursed, it could clearly be stated in the PDF, the current status that the report is reimbursed. If the report is approved or submitted or draft, the respective status can be added to the PDF in bold good sized font. You may also want to consider to add report history log to the PDF optionally